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At Officebroker.com Ltd, we respect your personal data. This Fair Processing Notice explains how we will use your personal data as a referee of one of our candidates.
Our head office address is:
Pacific House Relay Point,
The person with responsibility for data protection is Liz Yorke and she can be contacted at firstname.lastname@example.org
When a new employee starts with Officebroker.com Ltd, we ask them to provide the contact details of two referees. We ask for the referee’s name, job title, email address, employer’s name and employer’s address. Once returned to us, this information is stored in paper form in a locked cabinet managed by our HR team and electronically in our secure HR drive. When we receive the reference from you, it is stored electronically and physically within our employee’s HR file. Your data will remain in our HR team’s emaiIs, so a copy is likely to be stored with our email provider.
We do not process any Special Category data.
We need a legal basis in order to process your personal data. We process all of the data laid out above as we have a legitimate interest in doing so, therefore our legal basis is “Legitimate Interest”.
You have the right to object to our processing your data using legitimate interest. Please speak to us if you have any concerns.
We do not use any automated decision making.
We do not share your personal data with any third party.
We do not transfer your personal data outside of the EU.
We will hold your data for two years from the day our new employee (the person you provided he reference for) starts. After this time the paper copies will be shredded and the electronic records deleted.
The GDPR gives you rights as a data subject. You have:
More information on your rights can be found in Chapter 3 of the GDPR.